DUTIES AND RESPONSIBILITIES OF THE PROCTORIAL BOARD

The Proctorial Board is constituted to maintain discipline, ensure adherence to institutional rules, and promote a safe and conducive learning environment at Ambalika Institute of Management & Technology. Its duties and responsibilities are as follows:

1. Maintenance of Discipline
   • Monitor the general discipline of students within the campus, hostels, and during institute events or activities.
   • Prevent and address acts of misconduct, ragging, harassment, or any other behavior detrimental to the institute’s atmosphere.
   • Ensure students follow the dress code, ID card policy, and attendance norms.
2. Enforcement of Institutional Rules
   • Educate students on the institute’s Code of Conduct and disciplinary regulations.
   • Ensure uniform enforcement of all disciplinary measures without bias.
   • Recommend amendments in disciplinary guidelines when required.
3. Student Guidance & Counseling
   • Guide students towards ethical conduct, mutual respect, and academic integrity.
   • Counsel students found involved in minor misconduct to prevent recurrence.
4. Handling Disciplinary Cases
   • Receive and examine complaints of student misconduct.
   • Conduct impartial inquiries, ensuring fair hearing to all parties.
   • Recommend suitable disciplinary actions to the Director/Additional Director.
5. Preventive and Awareness Measures
   • Organize seminars, workshops, and awareness drives on discipline, anti-ragging laws, and campus safety.
   • Coordinate with the Anti-Ragging Committee, Hostel Wardens, and Discipline Committee to prevent violations.
6. Coordination & Monitoring
   • Liaise with faculty members, class coordinators, and administrative staff for monitoring student behavior.
   • Maintain regular communication with parents/guardians in cases of repeated or serious misconduct.
7. Record Keeping & Reporting
   • Maintain detailed records of all cases handled by the Proctorial Board.
   • Submit periodic reports to the Director/Additional Director on disciplinary matters.
8. Emergency Response
   • Act promptly in urgent situations to prevent escalation of disciplinary issues.
   • Ensure safety of students and staff during critical incidents.

Session(2026 -27)